Privacy Policy

Here! is an attendance check-in platform designed for student organizations, clubs, and academic events. This Privacy Policy explains how we collect, store, and process information when you use the app.

• Facial Feature Vectors: When an attendee is registered with face data, facial landmarks and feature embeddings are generated on-device using a lightweight neural network (MobileFaceNet). • Stored Samples: The app stores normalized numerical embeddings and a small thumbnail image in the organization's secure database to match attendees during event check-ins. • No Third-Party Sharing: Biometric representations are strictly used for matching roster members within your student organization events. They are never sold, rented, or shared with third parties or external advertising networks.

• Account Information: Display name, email address, and Google account profile photo provided upon authentication. • Attendee Rosters: Student ID numbers, full names, and optional facial sample data submitted by organization administrators. • Attendance Records: Event check-in and check-out timestamps, verification status, and checker attribution.

• Group Administrators and Owners retain authority over attendee roster data and attendance records within their respective groups. • Attendees may request removal of their face data or attendance records by contacting their organization admin or group owner. • Deleting an attendee permanently removes their face embedding samples and registered roster profile from the group.

• Data in transit and at rest is secured via Google Cloud Firestore with role-based security rules. • When taking attendance offline, records and cached roster profiles are held in device local storage and synced automatically upon reconnecting to the internet.

We may update this Privacy Policy from time to time to reflect system enhancements or legal requirements. Updated versions will be accessible directly within the application settings.